Maintenance Of Statutory Books

All Singapore registered Companies are required to maintain and update the following registers:-

• Register of members (shareholders);

• Register of directors, secretaries, managers and auditors;

• Register of charges over the company’s assets;

• Register of directors’ interests in shares and debentures; and

• Minute books of the proceedings of directors’ and shareholders meetings.

We help you keep these registers in an up-to-date condition in the manner required by the Companies Act.

Annual Compliance

On an annual basis, all Singapore registered companies are required, by law, to lay the statutory accounts of the company before the members at the annual general meeting and to lodge Annual Return with or without statutory accounts (depending on the conditions) with the Registrar of Companies (“the Registrar”) within prescribed time limits. We draft the appropriate documents in connection with their formal adoption as follow:-

• Minutes of board meeting in order formally to approve the statutory accounts before presenting to the members;

• Notice (and, where appropriate, consent to short notice) of the annual general meeting;

• Attendance List and proxy forms (where necessary);

• Minutes of the annual general meeting

We help our clients submit the annual return to the Registrar after the annual general meeting.

Maintenance and Compliance

Ongoing compliance since the inception of the Company are summarized below:

• compliance with the Singapore Companies Act and company’s Constitution

• First Board Meeting minutes for confirmation of certain pre-incorporation matters

• Opening of new bank account

• Appointment of Company Secretary and auditor if necessary

• Update Electronic Registers maintained by Registrar

• Update Company’s changes and director’s changes in particulars with Registrar

• Issue of Share Certificates and control their numbers

• Custody of Company Seal and record its use from time to time

• Preparation of directors’ resolutions in connection with routine matters such as changes in the officers / bank signatories, acceptance of banking facilities, change of registered office, financial year end etc.

• non-routine matters such as allotment of shares, capital reduction, shares transfer, change in Constitution and change of Company name.

• Annual reminder to clients on Annual General Meeting and Annual Return filing deadlines