All Singapore-registered companies are obligated by the Companies Act to maintain and accurately update the following statutory registers:
Register of Members (Shareholders)
Register of Directors, Secretaries, Managers, and Auditors
Register of Charges (over the company’s assets)
Register of Directors’ Interests in Shares and Debentures
Minute Books of Directors’ and Shareholders’ Meetings
We assist our clients in ensuring these registers are maintained in strict compliance with the requirements of the Companies Act.
Annual Compliance
Singapore-registered companies are legally required to conduct an annual general meeting (AGM) and file an Annual Return with the Registrar of Companies within specified timelines. Our services in this regard include:
Drafting board meeting minutes for formal approval of statutory accounts prior to presentation at the AGM.
Preparing and issuing notices (including short notice consents where applicable) for the AGM.
Providing attendance lists and proxy forms as required.
Documenting the proceedings of the AGM through comprehensive minutes.
Assisting clients in timely submission of the Annual Return to the Registrar following the AGM.
Ongoing Maintenance and Compliance
We provide ongoing support to ensure continuous compliance with the Companies Act and the company’s constitution, encompassing:
Documentation of the first board meeting to address pre-incorporation matters.
Assistance in opening new bank accounts.
Appointment of a company secretary and auditor (where necessary).
Updating electronic registers maintained by the Registrar.
Timely notification of company changes and director changes to the Registrar.
Issuance and control of share certificates.
Safeguarding the company seal and maintaining a record of its usage.
Preparation of directors’ resolutions for routine matters such as changes in officers/bank signatories, acceptance of banking facilities, changes in registered office, and financial year-end adjustments.
Assistance with non-routine matters such as share allotments, capital reductions, share transfers, constitutional amendments, and company name changes.
Providing annual reminders to clients regarding AGM and Annual Return filing deadlines.
